BRIGHT EYES PROCEDURES & POLICY
The following procedures and policy should be used in processing
all "Bright Eyes" requests.
Any question as to intent or any waiver should be addressed to the
HCSC, Welfare Chairperson who is responsible for the
administration of this program.
PROCEDURES:
This is a simple step-by-step description of the process from start to
finish.
1. School Nurse identifies child with eyewear needs through
screening process.
2. School Nurse sends application form home to child's parents or
guardian.
3. Parent/Guardian completes Part I of the form and makes
appointment at Optometry Clinic.
4. Optometry Clinic staff completes Part II of the form.
5. Parent/Guardian takes form to Child, Youth & School Services,
Central Registration Office.
6. CYS Services verifies child participates in DoDDS Free &
Reduced Fee Lunch Program and completes Part III of the form.
7. Parent/Guardian takes form to AAFES Vision Center to receive
glasses.
8. AAFES Vision Center completes Part IV and retains the form.
9. HCSC Welfare Treasurer reviews the form for accuracy,
completes Part V of the form and renders payment to the AAFES
Vision Center.
Policy:
1. Children who are attending a DoDDS school and who are
enrolled or eligible for the DoDDS Free & Reduced Fee Lunch
Program are the only participants.
2. This program does not provide for eyewear replacement or repair.
3. "Image I" group glasses from AAFES Vision Center are the
approved glasses/frames. Special frames and/or lens requirements
may be allowed on a case-by-case basis but approval must be
provided in advance by the Welfare Chairperson. The Welfare
Chairperson may delegate approval authority to other members of
the Welfare Committee.
Any such approval must be documented on the Application form.
4. The Welfare Treasurer will make payments on a monthly basis, or
as agreed to by the Welfare Treasurer and the AAFES Vision Center.
5. All portions of the Application form must be completed before the
Welfare Treasurer will render payment.
6. The Welfare Chairperson will validate procedures and policy on
an annual basis, normally after the start of each new HCSC Board
Year.
The following procedures and policy should be used in processing
all "Bright Eyes" requests.
Any question as to intent or any waiver should be addressed to the
HCSC, Welfare Chairperson who is responsible for the
administration of this program.
PROCEDURES:
This is a simple step-by-step description of the process from start to
finish.
1. School Nurse identifies child with eyewear needs through
screening process.
2. School Nurse sends application form home to child's parents or
guardian.
3. Parent/Guardian completes Part I of the form and makes
appointment at Optometry Clinic.
4. Optometry Clinic staff completes Part II of the form.
5. Parent/Guardian takes form to Child, Youth & School Services,
Central Registration Office.
6. CYS Services verifies child participates in DoDDS Free &
Reduced Fee Lunch Program and completes Part III of the form.
7. Parent/Guardian takes form to AAFES Vision Center to receive
glasses.
8. AAFES Vision Center completes Part IV and retains the form.
9. HCSC Welfare Treasurer reviews the form for accuracy,
completes Part V of the form and renders payment to the AAFES
Vision Center.
Policy:
1. Children who are attending a DoDDS school and who are
enrolled or eligible for the DoDDS Free & Reduced Fee Lunch
Program are the only participants.
2. This program does not provide for eyewear replacement or repair.
3. "Image I" group glasses from AAFES Vision Center are the
approved glasses/frames. Special frames and/or lens requirements
may be allowed on a case-by-case basis but approval must be
provided in advance by the Welfare Chairperson. The Welfare
Chairperson may delegate approval authority to other members of
the Welfare Committee.
Any such approval must be documented on the Application form.
4. The Welfare Treasurer will make payments on a monthly basis, or
as agreed to by the Welfare Treasurer and the AAFES Vision Center.
5. All portions of the Application form must be completed before the
Welfare Treasurer will render payment.
6. The Welfare Chairperson will validate procedures and policy on
an annual basis, normally after the start of each new HCSC Board
Year.
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| Heidelberg Community and Spouses' Club |
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| Contact Information: Sue Jordan Annette Seiferth CMR 419 Box 1643 Attn: Welfare APO AE 09102 06221-601401 Office 06221-763085 Fax |
